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Reference Services

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State Publications Access Program

The State Publications Access Program requires that all state agencies send the Reference Services Division at the Missouri State Library one digital version and five paper copies of selected publications that they produce.  Laws related to the State Publications access program are in sections 181.100-181.130 of the Missouri Revised Statutes.  The digital files are added to the library's digital collection in Internet Archive.  The paper copies are distributed to the Missouri State Archives, the State Historical Society of Missouri, and the Library of Congress in Washington, DC.

State Publications Digital Collection

Copyright Notice: Digital state publications managed by the Missouri State Library are made available for purposes consistent with Fair Use only and may be protected under Title 17 of the U.S. Copyright law. Users are responsible for determining and obeying copyright and other restrictions. Persons wanting to use digital state publications managed by the Missouri State Library for purposes other than those protected by Fair Use should contact the publishing state agency and/or copyright holder(s) and properly cite the publication.

What Is Collected

  • Annual Reports
  • Financial Reports
  • Statistical Reports
  • Strategic Plans
  • Commission Reports
  • Policy Reports
  • Legislative Publications

These categories are general and not comprehensive, and there may be exceptions.  Contact statepubs@sos.mo.gov with questions about sending publications or digital formats.

Agency Designees

Each state agency assigns one or more employees as its designees to send selected state documents to Reference Services.  Designees will be sent a list of publications that the library needs to receive from their department or division.  For more information, please contact statepubs@sos.mo.gov

Transmitting Digital Files

The preferred method is by sending the URL (web address) via e-mail to statepubs@sos.mo.gov.  Please include the publication’s URL and title, name and contact information of submitter, and department/division producing the publication in the body of the e-mail.  If no URL is available, e-mail the publication as an attachment.  Attachment size limit for receiving is 2 MB; if it fails to send, please contact statepubs@sos.mo.gov

What Is Not Collected

  • Newsletters
  • Brochures
  • Pamphlets
  • Applications
  • Posters
  • Bulletins
  • News Releases 

These categories are general and not comprehensive, and there may be exceptions.  Contact statepubs@sos.mo.gov with questions about sending publications or digital formats.

For Libraries

Search the Missouri State Publications digital library, hosted at Internet Archive, at https://archive.org/details/missouristatepublications.

To obtain paper copies of state publications from state agencies, please contact the agencies directly.  A list of Missouri state agenices and elected officials can be found at http://www.mo.gov/#agencies.

The Missouri State Archives is responsible for preserving paper state government publications.  To offer your library’s weeded state publications, contact them at archref@sos.mo.gov.